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Simply repeat that process for the other Zotero actions that you use often and you are all set.

In this case it says РІР‚Сљ.РІР‚Сњ This tells me that Alt+Z has no other job in MS Word, so IРІР‚в„ўm free to use it for this action. Just below the РІР‚СљCurrent KeysРІР‚Сњ box (where the system would tell you if the action already had a shortcut associated with it) it says РІР‚СљCurrently assigned to:РІР‚Сњ This refers to the hotkey you just pressed. In the image above you can see that I pressed Alt+Z. Now take a stab at a hotkey you might like to assign to the item. To create a hotkey for them, simply select one and then place the cursor in the blank РІР‚СљPress new shortcut keyРІР‚Сњ field. After you select that category you will find the Zotero items listed in the right-hand window. The Zotero items to listed under the РІР‚СљMacrosРІР‚Сњ category. The box on the right shows the individual actions or РІР‚СљcommandsРІР‚Сњ as Microsoft calls them. These generally relate to the tabs on the ribbon where the actions are usually housed. The one on the left shows the broad categories for the items.

From here you can add or change the hotkeys for every action in the program.Р”Р„ll you need to do is locate the action you want using the two windows at the top of the tool. So now that you have pressed the РІР‚СљCustomizeРІР‚Сњ button while on the РІР‚СљCustomizeРІР‚Сњ tab (thank you Microsoft for the elegantly descriptive naming conventions here), you have access to WordРІР‚в„ўs Customize Keyboard tool.

To more forward with setting up your keyboard shortcuts click the РІР‚СљCustomizeРІР‚Сњ button at the bottom of the window next to the phrase РІР‚СљKeyboard Shortcuts.РІР‚Сњ Once you are in the options menu, click the РІР‚СљcustomizeРІР‚Сњ tab on the left side of the window. To edit the list of existing hotkeys in Word start by opening up the РІР‚СљWord OptionsРІР‚Сњ menu by clicking on the office symbol and then the РІР‚СљWord OptionsРІР‚Сњ button at the bottom of the menu that opens. So youРІР‚в„ўll need to take a moment to set them up.

When you install the Zotero plug-in for Word or OpenOffice, hotkeys are not automatically assigned. And that includes the actions related to Zotero citations. But you may not have realized that almost any action in todayРІР‚в„ўs word processors can be assigned a hotkey. IРІР‚в„ўm sure most all of you are familiar with the most basic hotkeys that come integrated into our word processors and operating systems such as using Ctrl+C to copy text or Ctrl+B to make it bold. Lifting one hand off the keys in order to grab the mouse or operate a trackpad breaks the flow of what you had been doing РІР‚вЂњ writing.

This is especially true in word processing software where your hands spend much of their time on the keyboard. IРІР‚в„ўm a firm believer that mastery of hotkeys makes your experience with computer software much more efficient and productive. And with a few tweaks to your word processorРІР‚в„ўs hotkey settings, you can improve your workflow even more. Overall it is a snap to use and makes it much easier to add citations to your text. That command brings up a separate menu for the item where you can add those details. Once you see the source youРІР‚в„ўre looking for you can click on it or use the arrow keys to select it.Р”Р„dding additional information to the item such as page numbers or prefix or suffix text is as easy as pressing Ctrl and the down arrow. It even moves items that youРІР‚в„ўve previously cited in this file up to the top of the list for faster access. As you type the system brings up a menu of options meeting the search criteria. To add an item you simply begin typing the authorРІР‚в„ўs name or part of the title. I n the new system, activating the РІР‚СљInsert CitationРІР‚Сњ action for the Zotero add-in brings up an elegantly simple search bar. But, for me, the most significant improvement over the old system came in the form of a wonderful new interface for adding citations to Microsoft Word and OpenOffice. The new standalone version rolled out a number of tweaks and upgrades to the previous iteration of the software, including a very useful duplicate detection and management system. IРІР‚в„ўm actually a Firefox user so I wondered if the release would have much to offer for me beyond saving the step of opening Zotero in a separate browser window to make it seem like its own program.

That change was big news for folks who prefer Chrome, Internet Explorer, or one of the many other browsers out there to Firefox.

The update broke Zotero free from the confines of the Firefox web browser and gave it the ability to stand as it own application. About a month ago the fine folks at the Roy Rosenzweig Center for History and New Media released an update to Zotero, their fabulous research management and citation software.

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